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Moving file servers - file paths will change and break links between files

post #1 of 5
Thread Starter 
I'm taking care of a file server move. Basically we're remodeling the entire folder structure along with permissions, so it just occurred to me that when the move takes place, probably hundreds of links between Excel files will become broken. Does anybody have experience with that and can recommend an effective solution?

I found programs such as http://www.linkfixerplus.com/ and http://www.replacemagic.com/ that look like they would do the job, and I'm leaning toward the second one, but I'm a bit wary of both websites since they have that generic "storefront" look that you often see (I bet you know the ones I'm talking about).
post #2 of 5
Good luck!

Yes it will break, and no, there aren't any good ways to fix it in Excel.

There is a work around; if you create a CNAME in DNS of the old server and point that to the new server you can make some accommodations. So say if an Excel doc pointed to "\\\\contoso1\\inventory" and your new file server was "\\\\Contoso2", then you create a CNAME with the alias of "Contoso1" and use "Contoso2" for the target host (You also need to enter the FQDN for both). So a query of "\\\\Contoso1" hits the DNS server, and it says "oh that is Contoso2 you are looking for", so as long as the directory structure is replicated you should be all set.

We used to have the same issues, so we moved to using 100% DFS for accessing files, and boy is it a life saver! The underlying structure no longer matters, so a user moves from one directory to another without ever realizing they just crossed 3 server file shares, and we can pull one share out, move it to another server on Saturday, and the users can't tell the difference on Monday.
Edited by trueg50 - 8/15/11 at 12:25pm
    
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post #3 of 5
Thread Starter 
Sadly the DNS idea wouldn't help much here -- the UNC paths are all changing, pretty much, not just the server names. And again since the whole folder structure is changing, DFS wouldn't be of much help either (it's all moving from one server to another anyway, so it's not like I have to worry about multiple servers serving files).
post #4 of 5
Quote:
Originally Posted by Shub View Post
Sadly the DNS idea wouldn't help much here -- the UNC paths are all changing, pretty much, not just the server names. And again since the whole folder structure is changing, DFS wouldn't be of much help either (it's all moving from one server to another anyway, so it's not like I have to worry about multiple servers serving files).
Yea, that will be tough then. We have at least one server still around simply because of the amount of macro's and excel garbage that is hard coded on it.

I don't think DFS will help you, but it is something to consider in the future, and is really handy to just adopt for the sake of having it running and working when you need to add directories. Though I guess if you kept that old server around, you could setup DFS and have a special "excel past PITA stuff" folder and use DFS to make things transparent to the user.
    
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post #5 of 5
Thread Starter 
I will have to think about adding DFS anyway. I've never actually configured it (other than in my own home for testing purposes, but that wasn't a very complex environment), so my first question is what server to configure it on. The platform I'm moving the data to is an entry-level SAN with NAS features, i.e. it provides its own CIFS rather than being a pure SAN that I would have to connect to another server, so I'm concerned about that decreasing the performance of the whole setup (which isn't even that good to begin with -- I think it's too small for the company).
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