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Question about Outlook PST?

post #1 of 14
Thread Starter 
We have a new person here in the office. They have their Outlook setup with our Exchange server.

They also have an old email (not sure where, but I believe they still use it) setup in Outlook on their laptop.

Can I just export and then import the PST into his work computer and it will begin grabbing emails again from wherever it may be or is there other configuration steps I should follow first?
post #2 of 14
Quote:
Originally Posted by xyeLz View Post

We have a new person here in the office. They have their Outlook setup with our Exchange server.
They also have an old email (not sure where, but I believe they still use it) setup in Outlook on their laptop.
Can I just export and then import the PST into his work computer and it will begin grabbing emails again from wherever it may be or is there other configuration steps I should follow first?

It is likely POP3 or IMAP (actually more likely POP3, I don't think IMAP in Outlook uses PST files).
Anyway to answer your question - no, that will not happen. You will need to configure the e-mail account (POP/SMTP settings, etc) and then you can import the PST file.

Actually you don't need to import anything, just tell Outlook to use that PST for that account.
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post #3 of 14
Thread Starter 
Thank you. So to migrate it from the laptop to the workstation, should I export everything as a PST or just copy the one in the Local/Microsoft/Outlook directory?
post #4 of 14
Quote:
Originally Posted by xyeLz View Post

Thank you. So to migrate it from the laptop to the workstation, should I export everything as a PST or just copy the one in the Local/Microsoft/Outlook directory?

Literally just copy the PST - should work fine. And then re-configure POP/SMTP settings.
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post #5 of 14
The email with the PST, is it still being used? IE: Sending, Receiving e-mail?
-If so you will have to reconfigure the POP settings for it in Outlook, this will create another PST.
-If you wanted to use the same PST but wanted new email to go to it, Setup POP and default POP to that PST. But everything that is in that person's inbox will duplicate if it hasn't been cleaned.
--(Easiest way to do this is log into the web mail for this email and move everything in the inbox to a different folder & then go ahead and setup POP on the machine.)

If the email with the PST isn't being used, then just add the PST to the data files under the mail option in Windows Control Panel. smile.gif

Hope this helps! thumb.gif
Edited by HandGunPat - 10/5/12 at 6:05am
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post #6 of 14
Quote:
Originally Posted by HandGunPat View Post

The email with the PST, is it still being used? IE: Sending, Receiving e-mail?
-If so you will have to reconfigure the POP/IMAP settings for it in Outlook. But everything that is in that person's inbox will duplicate if it hasn't been cleaned.
--(Easiest way to do this is log into the web mail for this email and move everything in the inbox to a different folder & then go ahead and setup POP/IMAP on the machine.)
If the email with the PST isn't being used, then just add the PST to the data files under the mail option in Windows Control Panel. smile.gif
Hope this helps! thumb.gif

By default Outlook deletes the copy of the message on the server - so unless they changed this option, no duplication will occur smile.gif

If deletion was turned off, just a matter of re-configuring settings as you say, then just delete everything via web-mail, and then add the PST to the data files (again, as you say tongue.gif)
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post #7 of 14
Quote:
Originally Posted by tompsonn View Post

By default Outlook deletes the copy of the message on the server - so unless they changed this option, no duplication will occur smile.gif
If deletion was turned off, just a matter of re-configuring settings as you say, then just delete everything via web-mail, and then add the PST to the data files (again, as you say tongue.gif)

If the option "Remove from server after XX" is checked then (which is 14 by default) whatever e-mail is in that account for those 14 days will pull down if it's in the inbox. This can be a major PITA if the user receives a lot of e-mails.
I just wanted to give OP and anyone else who searches this thread enough detail. smile.gif


Also, exchange FTW! biggrin.gif
Edited by HandGunPat - 10/5/12 at 6:12am
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post #8 of 14
Quote:
Originally Posted by HandGunPat View Post

If the option "Remove from server after XX" is checked then (which is 14 by default) whatever e-mail is in that account for those 14 days will pull down if it's in the inbox. This can be a major PITA if the user receives a lot of e-mails.
I just wanted to give OP and anyone else who searches this thread enough detail. smile.gif
Also, exchange FTW! biggrin.gif

Certainly!
You don't make that mistake more than once tongue.gif
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post #9 of 14
Thread Starter 
Quote:
Originally Posted by HandGunPat View Post

If the option "Remove from server after XX" is checked then (which is 14 by default) whatever e-mail is in that account for those 14 days will pull down if it's in the inbox. This can be a major PITA if the user receives a lot of e-mails.
I just wanted to give OP and anyone else who searches this thread enough detail. smile.gif
Also, exchange FTW! biggrin.gif

Thanks again both of you. Will +rep this afternoon when completed.

So should I uncheck that or would it be better to set it to a smaller number?

So here's what I'm going to do, correct me if I'm wrong:

Get the user's credentials
Copy the PST on the laptop to a USB drive
Copy the PST from the USB drive to the new workstation (perhaps back to the regular Local\Microsoft\Outlook directory
Add Account within Outlook
Manually configure and use existing Outlook Data File
Change more settings to modify server settings to?

I believe he will be using it on his laptop as well, so if that's not configured to delete for 14 days, what should I do?
post #10 of 14
Quote:
Originally Posted by xyeLz View Post

Thanks again both of you. Will +rep this afternoon when completed.
So should I uncheck that or would it be better to set it to a smaller number?
So here's what I'm going to do, correct me if I'm wrong:
Get the user's credentials
Copy the PST on the laptop to a USB drive
Copy the PST from the USB drive to the new workstation (perhaps back to the regular Local\Microsoft\Outlook directory
Add Account within Outlook
Manually configure and use existing Outlook Data File
Change more settings to modify server settings to?
I believe he will be using it on his laptop as well, so if that's not configured to delete for 14 days, what should I do?

I would leave it checked and increase it to 30 days, in case something ever happened to the PST. It's all preference though.

When bringing the PST over to the new laptop, I usually make a Data folder on the root of C:\ and put the PST in there. Again, all preference.

Also always keep a copy of the PST, so when bringing the PST to the new machine; do copy and paste not cut and paste.

If it isn't configured to delete after 14 days, then that means non of the e-mails are getting deleted.
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Shannon
(13 items)
 
 
CPUMotherboardGraphicsGraphics
Intel Core i7-4790k @5.1GHz / 1.41v Asus Maximus VII Gene EVGA GTX 970 FTW+ ACX 2.0+ EVGA GTX 970 FTW+ ACX 2.0+ 
RAMHard DriveHard DriveCooling
G-Skill Sniper 16GB 4x4GB DDR3-2400 Samsung 840 Pro 256GB Samsung 850 Evo 500GB EK Supremacy Evo  
CoolingCoolingCoolingMonitor
EK CoolStream PE 240 x2 EK GTX 970 ACX x2 EK Asus M7G Mosfet Block Asus MG279Q 
KeyboardPowerCaseMouse
Ducky Shine III TKL (White LED, Red Switches) Corsair AX860i Corsair Obsidian 350D Razer Naga Epic / Logitech G700s 
AudioAudioAudio
Audio Technica ATH-M50x Schiit Magni 2 Mod Mic  
CPUMotherboardGraphicsRAM
Intel Core i5 750 @3.71GHz Asus P7P55D-E Pro eVGA GTX 470 SC G-Skill Ripjaws 8GB 2x4GB DDR3-1600 
Hard DriveOptical DriveOSMonitor
Seagate 840 Pro 256GB - WD Blue 320GB - Seagate... LG DVD Burner GH22NS50 Windows 7 Professional SP1 x64 Dell ST2420L 
KeyboardPowerCaseMouse
Ol' Dell chunky spacebar Corsair HX650W Sunbeam Ultra Tech Station Acrylic Case Razer Mamba 
Mouse Pad
IKEA Galant 
CPUGraphicsRAMHard Drive
Intel Core i7-3740QM  nVidia Quadro K1000M 16GB DDR3-1600 Samsung 256GB 830 Series 
OSMonitor
Windows 7 Enterprise x64 SP1 15.0" HD+ (1600x900) 
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Shannon v.2
(19 items)
 
Shannon
(13 items)
 
 
CPUMotherboardGraphicsGraphics
Intel Core i7-4790k @5.1GHz / 1.41v Asus Maximus VII Gene EVGA GTX 970 FTW+ ACX 2.0+ EVGA GTX 970 FTW+ ACX 2.0+ 
RAMHard DriveHard DriveCooling
G-Skill Sniper 16GB 4x4GB DDR3-2400 Samsung 840 Pro 256GB Samsung 850 Evo 500GB EK Supremacy Evo  
CoolingCoolingCoolingMonitor
EK CoolStream PE 240 x2 EK GTX 970 ACX x2 EK Asus M7G Mosfet Block Asus MG279Q 
KeyboardPowerCaseMouse
Ducky Shine III TKL (White LED, Red Switches) Corsair AX860i Corsair Obsidian 350D Razer Naga Epic / Logitech G700s 
AudioAudioAudio
Audio Technica ATH-M50x Schiit Magni 2 Mod Mic  
CPUMotherboardGraphicsRAM
Intel Core i5 750 @3.71GHz Asus P7P55D-E Pro eVGA GTX 470 SC G-Skill Ripjaws 8GB 2x4GB DDR3-1600 
Hard DriveOptical DriveOSMonitor
Seagate 840 Pro 256GB - WD Blue 320GB - Seagate... LG DVD Burner GH22NS50 Windows 7 Professional SP1 x64 Dell ST2420L 
KeyboardPowerCaseMouse
Ol' Dell chunky spacebar Corsair HX650W Sunbeam Ultra Tech Station Acrylic Case Razer Mamba 
Mouse Pad
IKEA Galant 
CPUGraphicsRAMHard Drive
Intel Core i7-3740QM  nVidia Quadro K1000M 16GB DDR3-1600 Samsung 256GB 830 Series 
OSMonitor
Windows 7 Enterprise x64 SP1 15.0" HD+ (1600x900) 
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Overclock.net › Forums › Software, Programming and Coding › Operating Systems › Question about Outlook PST?