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(Win 7) Backing up work e-mail (Outlook 2010, stored on Microsoft Exchange Server) to a USB?

post #1 of 4
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Just curious how I could do this? I have spent a considerable portion of my time researching via google and it seems alot of the guides pre-suppose that I have a locally saved .pst file - and I don't. When I go to Outlook->Account Settings->Data Files it lists my email ID and states "online."

The problem is I need these files for offline work, so I need them on a USB. Rather than save every single one individually, is there some way to save them all to a USB that I am not aware of? The best thing I can find is "MailStore" but I don't want to have to install non-work software on my work computer, they tend to frown upon that. Is there any other way to fetch the e-mails from my work's MS exchange server?

Windows 7, naturally. Thanks alot smile.gif
post #2 of 4
Quote:
Originally Posted by d3v0 View Post

Just curious how I could do this? I have spent a considerable portion of my time researching via google and it seems alot of the guides pre-suppose that I have a locally saved .pst file - and I don't. When I go to Outlook->Account Settings->Data Files it lists my email ID and states "online."

The problem is I need these files for offline work, so I need them on a USB. Rather than save every single one individually, is there some way to save them all to a USB that I am not aware of? The best thing I can find is "MailStore" but I don't want to have to install non-work software on my work computer, they tend to frown upon that. Is there any other way to fetch the e-mails from my work's MS exchange server?

Windows 7, naturally. Thanks alot smile.gif
Is there some restriction against Cached Exchange mode? This will create an "OST" file containing a cached copy of your mailbox on your local machine which you can set under File->ACcount Settings->ACcount Settings->Click your e-mail address->Change. You should see a check box for cached exchange mode.

Another option are the PST's as you mention. You must create this file, you go to data file, and click "New". Point it to where you want to save it (USB Perhaps...) This will create a new Section, named whatever you're naming it. You can expand it out and create an exact copy of your inbox and paste it into the PST via copy/paste...(right click/copy/paste)

If you want more specific how-to's for this, I can certainly provide a step by step.
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post #3 of 4
Just what AIpha said. Even though all your email data is stored in exchange, your computer will still download and store everything locally, that way it can run much faster and does need to do tons of network access whenever you're browsing your inbox.
Whether its an OST or PST, either way you can copy it, and load it into a different outlook on a different computer.
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post #4 of 4
Normally with Exchange you just export the top level mail folder (below which is the inbox, deleted items, etc.) to a PST. Then you open the PST on another computer running Outlook and you will see all of your mail folders.
    
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Overclock.net › Forums › Software, Programming and Coding › Operating Systems › Windows › (Win 7) Backing up work e-mail (Outlook 2010, stored on Microsoft Exchange Server) to a USB?